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Blog

5 Missed Steps in the Nonprofit Procurement Process: See How We Assisted One of Our Clients

12/6/2021

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​A nonprofit client downsized their procurement department. This resulted in changes to workflow, staff roles and responsibilities. I was retained to review and evaluate their procurement processes to ensure that there were proper internal controls, efficient workflow and best practices in place. 

I began my assignment by meeting with the procurement team. I reviewed and documented the processes that each member followed. My investigation identified 5 critical missed steps in their procurement processes: 

Missed Step #1- Absence of a Formal Vendor Review and Vetting Process

Missed Step #2- Absence of a Database for Executed Vendor Contracts

Missed Step #3- Services Were Performed & Goods Were Received Without Proper Authorization
Missed Step #4- Failure to Review and Approve All Vendor Invoices Prior to Payment

Missed Step #5- The Procurement Policies and Procedures Were Not Documented, Approved & Distributed to All Staff

I then submitted a report to senior management with recommendations for:

  • Implementing internal controls and best practices where they did not exist
  • Establishing an online tracking system for managing executed contracts
  • Eliminating workflow inefficiencies
  • Optimizing the use of automated systems
  • Documenting, distributing and enforcing procurement policies and procedures.
 
As a result of my recommendations, the organization put processes in place to help ensure that they were only paying for goods received and services performed; payments to vendors were in agreement with executed contracts; the vendors chosen were properly vetted, and the procurement processes were uniformly followed throughout the organization.

You are invited to schedule a complimentary consultation to discuss how we can help your organization improve the processes in your procurement department.
Let's Discuss How We Can Help
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Copyright © 2021 Roberta Katz Consulting

Roberta Katz Consulting
61-43 186th Street, Suite 606
​ Fresh Meadows, NY 11365 
Phone: (917) 359-1158
Email: robertapkatz@gmail.com
​Website: www.rpkatzconsulting.com

  • Home
  • About
  • Webinars
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  • Articles
  • eBooks
  • Blog
  • COVID-19
    • Covid-19 & The Importance of Finance
    • Covid-19 & Fraud Risk Mitigation
    • Covid-19 & Financial Reporting
    • Covid-19 Technology & Working Remotely
  • Contact
  • Privacy Statement